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When you receive an order from a customer, you need to generate a sales order entry.
In order to ensure customer satisfaction you will need to have:
* The customer's mailing and shipping addresses
* Preferred carrier
* Delivery expectation
* # of availale units
With accounting software, when you make a sales order entry, all the information is available at your finger tips. When your software is set up correctly you can track:
* Customer pricing and volume discounts
* Customer credit limits
* Credit card deposit information
The key is having all of this data without having to trawl through hundreds of records. After all, time is money, so the more time you save, the more money you make. Plus, the added features of the sales order software also allow you to generate reports to help you understand your accounts better.
A coherent order entry system will help you keep a weather eye out for problems with orders. You need to have information at your fingertips when you receive orders from customers.
In most cases, that information includes the customer's shipping and mailing addresses, the availability of the units the customer is requesting, and various details about pricing and shipping costs.
With a system for entering orders, you are going to be spending less time worrying about potential problems with orders. You will know where to find the information you need in every instance.
Many people think of order entry as only being necessary in a manufacturing, shipping or physical plant type of buesiness or industry. Work order software is the equivalent of order entry sofware, but for a service industry.
When you use a work order software program, not only can you generate work orders, you can develop schedule and track costs associated with the manufacturing process.
To make a work order you indicate the material required and the rest of the work is done automatically, taking information from the appropriate bill that has been generated in your accounts. Any problems with the work orders are also easier to detect and monitor with work order software. Additional reporting capacities are available to let you know the status of work orders, whether they are open, in process, or closed, at the click of a button.
Order entry software is instrumental in maintaining and automating the communication between your customer facing teams and your inventory and fullfillment teams. You may be working with a manual system, but this is not going to help you do in depth analysis and process improvement to minimize your operational costs and increase your profit margin. In many cases the right software tool can even eliminate the need for extraneous personell and office supply costs.
Order entry is a fundamental business accounting process, that can be made easy with the right accounting software. When you are choosing an order entry software program, it needs to work with your existing systems and be easily customizable to your product offering and be user friendly.
Some order entry software advice: Look for special features offered by software companies including:
* Routing listings
* Picking sheets
* Operation tickets
* Work order labels
* Work order memos
* Back order fill reports